Нийслэлийн Засаг даргын Тамгын газарт Европын сэргээн босголт, хөгжлийн банкны санхүүжилтээр хэрэгжүүлж буй “Улаанбаатар хотын хатуу хог хаягдлын байгууламжийг шинэчлэх төсөл”-ийн төсөл хэрэгжүүлэх нэгжид доорх албан тушаалын сонгон шалгаруулалтыг нээлттэй зарлаж байна. Иймд ажлын зартай танилцан, шаардлага хангасан хүн материалаа зааврын дагуу ирүүлнэ үү.

VACANCY ANNOUNCEMENT

ULAANBAATAR SOLID WASTE MODERNIZATION PROJECT /EBRD-46581/

Mongolia has received a Credit from European Bank for Reconstruction and Development for Ulaanbaatar Solid Waste Modernization Project (UBSWMP). The Project will include two components: (i) construction of a solid waste landfill site (30 Ha) in order to increase the landfilling capacity in the City (by adding filling capacity of 2.1 million cubic meters) and (ii) construction of a recycling facility for construction and demolition waste with a capacity of 90-120 t/h for the purpose of effective reuse of the waste increasingly generated in the Ulaanbaatar City. This capacity should be sufficient for the volume of the construction based on the forecast up to 2030. Machinery and equipment will also be acquired as part of the project both for the landfill and CDW operations.

This project is seeking a professional for the positions of Financial Specialist, Traffic Engineer, Civil Engineer and Administrative officer.

ADMINISTRATIVE OFFICER

The selected candidate will directly report to the Project Coordinator.

Duties and responsibilities: The Administrative Officer will have the following duties (but are not limited to):

a) Prepare and present reports, information, and data in a timely manner;
b) Be responsible for day-to-day project correspondence, information sharing and filing ensuring that appropriate follow-up actions are taken;
c) Assist in preparing reports, annual project reports, and update projects files;
d) Support all aspects of administration work including arranging meetings and preparation of minutes of meetings, publications, project documentation, typing, processing and entering data, filing letters, and other documents;
e) Liaise with project counterparts on day-to-day implementation of project activities;
f) Performs administrative functions to support the Project coordinator and PIU staffs;
g) Administers all activities necessary to process disbursement claims;
h) Maintain project files, and record incoming and outgoing documents, including archiving project documents;
i) Prepare and publish publications, brochures, and reports required for project promotion and other works;
j) Contract and place orders with television, radio, newspapers, media, and other sources;
k) Undertake such other tasks as may be reasonably requested and/ or assigned by the Project coordinator and Deputy coordinator.

Essential requirements:

Undergraduate or higher degree in fields of Public administration, Management, International relations and/or other similar discipline;
At least 5 years of translation work of which preferably; experience in providing assistance in project coordination and implementation;
Prior experience with international development organizations would be advantage;
Ability to work independently and to maintain flexibility in working hours;
Good interpersonal, communication and participatory skills with the ability to function effectively and collaboratively in a team environment;
Demonstrated effective organizational skills and ability to handle multiple assignments in an efficient and timely manner;
Able to main confidentiality.
Broad general knowledge.
Demonstrated ability to coordinate tasks to meet deadlines;
Excellent computer literacy, particularly with Microsoft office programs;
Excellent command of both oral and written English and Mongolian languages.

FINANCIAL SPECIALIST

The selected candidate will directly report to the Project Coordinator.

Duties and responsibilities: The Financial Specialist will have the following duties (but are not limited to):

a) Maintain an appropriate project financial management system and practices including budgeting, funds flow and disbursement, internal controls, accounting, financial reporting and external auditing aspects;
b) Be responsible for the overall day-to-day financial management of the project, liaise with Procurement specialist and others involved in project implementation;
c) Efficiently execute financial procedures and processes, ensure proper management and disbursement of the project funds following a sound accounting, budgeting, financial control and audit procedures in line with policies and procedures of the international development agencies and the Government of Mongolia (GOM);
d) Prepare appropriate paperwork for approval of expenses and payment invoices by PIU, MUB and Ministry of Finance (MOF), and ensure timely processing of payments to suppliers and consultants in accordance with the relevant contract terms and conditions;
e) Prepare withdrawal applications for disbursement from the International development agencies in a timely manner, together with the required supporting documents such as Statements of expenditures,
f) Special Account Reconciliation Statements and project bank account statements;
g) Establish and maintain acceptable accounting system for the project;
h) Monitor the project expenditures, prepare and consolidate all requests for payments based on review and control of all payment documents, invoices, and supporting documents and carry out the process of approval for payment release in accordance with the Bank’s disbursement guidelines and the government procedures;
i) Prepare annual project work plan and budget in line with project planned activities, ensure the project budget is properly reflected in the state budget, and regularly update the budget based on revised project activities to maintain an up-to-date budget;
j) Maintain the project bank accounts and ensure all financial transactions are booked and recorded timely and accurately and prepare and compile financial reports that are in compliance with rules and procedures of GOM and International development agencies;
k) Periodically and timely prepare financial reports that are in conformity with donors and government requirements in accordance with acceptable accounting standards including the project’s quarterly Interim Financial Reports and ensure timely submissions;
a) Prepare and issue reports as needed to different levels inside the PIU and for International development agencies, MOF, MUB, and Project implementing entity (PIE);
b) Assist and work with external auditors in completing the annual audit for the project in a timely manner and submitting the Project’s annual audit reports to the International development agencies in accordance with the requirements stipulated in the project’s legal agreements, and take prompt remedial actions in respect to irregularities detected by the external auditors;
c) Respond to reviews of and/or requests for financial information by the MOF, MUB, and International development agencies, as necessary, during project implementation;
d) Maintain and update all financial records of the project including closing out of project accounts after project closure;

Essential requirements:

Bachelor or higher degree in fields of Finance, Accounting, Business Administration and/or other similar discipline;
At least 5 years of direct relevant professional experience in accounting and financial management, preferably in a similar role on other projects funded by the International development agencies or other international development organizations;
At least 1 reference letters from previous clients as a proof of professional experience and work ethics;
Knowledge of International Public Sector Accounting Standards (IPSAS);
CFA, CPA, CA, ACCA or an equivalent is highly desirable;
Understanding of information systems including previous work experience of using financial and accounting software to maintain accounting records and to generate project financial reports;
A solid understanding of project implementation policies and procedures adhered by the Government, International development agencies or other international development organizations;
Good interpersonal, communication and participatory skills with the ability to function effectively and collaboratively in a team environment;
Excellent computer literacy, high proficiency to use accounting program, MS Office;
Fluency in English and Mongolian languages (both oral and written).
All interested candidates should submit an application consisting of the following documents, prepared in both English and Mongolian: cover letter, CV with recent phono taken within last 6 months, copies of diplomas and other relevant certificates, copy of national citizenship ID; reference letters from previous or current employers, copies of the Labor and Social Insurance books (first page and subsequent pages indicating the employment mobility); and any other relevant supporting documents.

All documents should be delivered to the following e-mail address dagiisuren.ub@gmail.com by 17:00 PM on April 18, 2022. Please note that the submitted documents will not be returned to the applicants. Only short-listed candidates will be contacted.

Attn: Ms. Dagiisuren.R

Specialist of Economic development and public private partnership department

Office #301, The Capital City Governor’s Office

Sukhbaatar square 6, 1st khoroo, Chingeltei district Ulaanbaatar 15160, Mongolia

Tel: 976-11-323304

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